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Purchasing off cooperative contracts enables Minnesota State institutions to use competitively solicited agreements established by other public entities or cooperatives. This process streamlines procurement but does not exempt the institution from Minnesota State’s internal policies, approval thresholds, and documentation requirements.

This knowledge base article explains that Minnesota State contracts may be signed only by individuals with current written delegated authority and only within the limits of that delegation. It outlines the $3 million threshold requiring prior Board of Trustees approval, identifies additional system-level routing requirements, and provides a checklist for verifying total contract value, required reviews, signer authority, approvals, and record retention before execution.

Terms and general process for editing approvers in workflow

This article is for contract managers to set up advanced notifications so that contract managers do not let a contract expire, and to set up a saved search for quick filtering for expiring contracts.

Contract approvers will have access to two different email approval methods to accommodate multiple preferences.

"View Contract": Requires being signed into JAGGAER – View the full contract setup before approving.
"Click here to approve the Contract": Access the Summary Page – Approve directly using the approval code, without logging in.

Read the full article for best practices.