Using Microsoft 365 - System Office

Microsoft 365 (M365) is available to system office employees on any computer or smart device with an internet connection. You can access the full suite of applications including Outlook, Teams, OneDrive, through a web browser using your StarID credentials.

Accessing M365

1. Open any web browser
2. Go to the Microsoft 365 sign-in page (www.microsoft365.com)
3. Enter your StarID credentials (username: yourstarid@minnstate.edu; password: your StarID password)
4. Comply with MFA requirements.

M365 Resources

The resources listed below provide detailed guidance on common Microsoft 365 tasks and scenarios.

• Microsoft 365 Training Center: The best, official, most updated resource. This portal is designed for non-technical users and covers understanding and using cloud-based/web apps, locally installed desktop software, and Microsoft's mobile applications.
• Microsoft 365 Welcome Guide: Best for beginners who need a 2-minute visual guide to open an app and do basic tasks.
• Microsoft Learn: For users needing advanced training or structured courses.

The following resources are more specific to Minnesota State:

• Employee offboarding tasks related to M365 that may need to be completed prior to employee's departure (scroll down to Attachments section below)
• Setting up an Outlook email signature. Employees must follow the Minnesota State Email Signature guidelines
• Send automatic email replies (re: "out of office").
• Automatically redirect or forward email messages to another user's account
• Delegate or grant mailbox or calendar access and rights to other users
• Share OneDrive files or folders with other users
• Change or update MFA (Multi-factor Authentication) preferences via the Additional security verification page
• Additional M365 "how to" information articles available on the Microsoft Support site (support.microsoft.com)

Multi-Factor Authentication (MFA)

MFA (Multi-Factor Authentication) is required for all users accessing Microsoft 365.  Refer to the MFA Knowledge Base Article for enrollment and other information.  After enrolling, you can updated MFA settings through the Additional security verification page.