This job aid provides the steps necessary on how to assign costing allocation in Workday.
The INT104 series bank integrations have been established for each institution, enabling daily banking transactions to integrate into Workday using the BAI2 bank statement format. Because the integration will take place daily, it is best practice to have bank reconciliation completed daily, by a user assigned the Bank Reconciliation Specialist role.
This job aid walks through the various banking processes, including Transfers, Transfers for Settlement, Auto Bank Reconciliation, Manual Bank Reconciliation, and Ad Hoc Transactions.
This job aid walks through the steps necessary to create a project hierarchy or template, create or edit a project, and verify capital project expenses in Workday.
This job aid walks through the various processes regarding customer contracts, billing, and invoices
This job aid walks through the steps necessary to create, edit, and inactivate a program code driver worktag in Workday.
This resource outlines how to create and maintain templates for banking and settlement in Workday.
This job aid walks through the steps necessary to create bank accounts.
The Credit Card Request process streamlines the distribution of company credit cards to maintain
budget and manage workflows more efficiently. This job aid outlines the process for submitting a
Credit Card Request in Workday.
This job aid walks through the steps necessary to approve a spend authorization, approve an expense report, and mass close spend authorizations.
This job aid walks through the processes of spend authorizations and expense reports.
This process guide is intended for use for local checks that do not include Federal funds by Accounts Payable Settlement Specialists and/or the person(s) identified on your campus to handle escheatment (unclaimed property). This job aid walks through the steps necessary to escheat local payments made via check in Workday.
ISRS Accounts Receivable and Student Payroll transactions, with the exception of check and direct deposit transactions (PG, XG, BL, XL transaction types) are sent to workday over an integration named INT019. In addition, FY 24 employee payroll transactions after July 1, 2024 will be processed in ISRS and sent to Workday via INT019. Check and direct deposit transactions are sent to Workday over an integration named INT117.
This job aid is intended for Customer Billing Specialist, Accounts Payable Data Entry Specialist, Accounts Payable Operations Lead, Settlement Specialist, and Cash Settlement Specialist. It contains instructions for processing intercompany billing and payments, including creating a customer invoice, processing the corresponding supplier invoice, creating a settlement for intercompany items, ways to view the status of the process, and reporting
This job aid walks through the steps and processes on managing inventory in Workday.
This job aid walks through the steps necessary to create accounting journals and perform accounting adjustments in Workday.
This job aid walks through the steps necessary to generate electronic 1099 files and find and create 1099 MISC adjustments in Workday as a 1099 Specialist.
This resource outlines how to find and manage customer contracts in Workday.
Grant Management involves setting up awards and accompanying details such as sponsors, proposals, budgets, cost share, and invoices. This job aid walks through the steps necessary to manage grant-related business processes in Workday.
This job aid walks through the steps necessary to manage invoices for customer accounts in Workday,including creating customer invoices, performing customer invoice maintenance, printing and emailing customer invoices, creating and emailing consolidated customer invoices, recording and applying customer payments, and creating customer deposits.
This resource outlines how to find and review processes related to customer collections in Workday.
Student payments that are generated in ISRS and integrate into Workday via INT117 that need to be cancelled
after the integration happens will need to be cancelled in both ISRS and Workday for the systems to remain
reconciled.
This resource outlines how to manage payroll accounting in Workday including creating initial payroll commitments, creating payroll commitment adjustments, making payroll accounting adjustments, assigning costing allocation, creating settlement runs, and generating applicable payroll reports.
This job aid walks through the steps to process payroll in Workday, including time tracking reports.
This job aid is intended for All Employees. This job aid walks through the various processes regarding purchase requisitions and orders, including Requisition Creation, Access, Purchase Orders, Change Orders, and Receipt Creation.
This job aid walks through the various processes and steps associated with Settlements in Workday, covering tasks such as creating a Settlement Run, printing Checks and Payments, initiating a Payment Return, and processing an Escheatment.
This job aid walks through the steps necessary to view a supplier account and create and cancel a supplier lease contract. The following security roles will be used in the steps below: Accounts Payable Data Entry Specialist, Buyer, Services Coordinator, Supplier Contract Specialist, Supplier Administrator.
This job aid walks through the steps to complete supplier invoice events in Workday. It covers creating supplier invoices, showing approval routing, creating supplier invoices with match exceptions, and creating miscellaneous payment requests.
Tuition waivers falling under the student domain will be entered into ISRS. The student-ISRS to Workday integration (INT019) will then post the transaction to Workday as a journal line using a journal source of ISRS-JG-General Journal Voucher and posting to the ledger 52040 – Tuition Waiver Benefit. The memo line of the journal will contain information regarding the institution, tech ID, and name of the benefit recipient as well as the institution, tech ID, and name of the benefit owner.
Budgets may be viewed in Workday using the View Budget report.
While ISRS uses a “Chart of Accounts,” Workday uses a system known as the Foundation Data Model (FDM). Workday’s FDM functions similarly; however, the terms(Worktags) and language used are slightly different. Additionally, Workday’s FDM will potentially have more dimensions than ISRS; one value could become multiple Worktag values in FDM.
This job aid is designed to walk buyers, accountants, and service coordinators through the Workday procurement process.