Employee Onboarding/Offboarding and Changes

Service Description

This service is used to submit employee onboarding, offboarding, and personnel change requests for the System Office.

Supervisors or authorized personnel must submit all requests. These actions are a required part of the security and provisioning process and must be completed for every new hire, departing employee, or when changes to an employee’s role, department, or access need to be reported.

For additional offboarding steps and responsibilities, refer to the "Offboarding & M365 Tasks" document available in the Attachments section at the bottom right of this page.

Use this service to request:

  • New employee onboarding
  • Employee offboarding
  • Changes to employee role, supervisor, department, or access

Service Available To

System Office Staff

How To Request Service

Click Submit a Ticket on this page.

Exclamation note   Note
   Please submit your request no less than five (5) business days prior to the employees start/end/change date.

 

Learn More

[Under Construction]

Is There A Cost?

There is no fee affiliated with this service.

 
Submit a Ticket

Related Articles (8)

Change Your Default Primary Email Address
This article explains how Minnesota State employees and students can check and update their primary email address in their StarID profile to ensure they receive important notifications and display the correct contact information in Microsoft 365.
Employee Self Service: Entering Time and Absence Job Aid
This job aid is intended for all employees. This job aid walks through the steps of accessing the Time Management Hub, Entering Time, Entering and Managing Absence,
Requesting Leave of Absence, and Viewing Work schedules.
Managing Employee Information Job Aid
This job aid is designed to guide you through the process of handling employee information, focusing
specifically on retirement, supplemental retirement, and insurance benefits within Workday.
Managing the Hire Process Job Aid
This job aid is intended for Campus HR and HR Service Center. This job aid walks through the steps necessary to hire an employee, propose compensation hire, edit position restrictions, change organization assignments, manage probation periods, edit service dates, add academic appointments, and complete the I-9 form.
Managing Worker Separations Job Aid
This job aid walks through the steps necessary to Manage Worker Separations in Workday, including Initiating Resignation by Employee, Processing Termination, and Accessing Termination Reports.
Multi-Factor Authentication (MFA)
Overview of Multi‑Factor Authentication (MFA), including what it is, why it’s required, and links to setup instructions and FAQs.
Reviewing Employee Onboarding Reports in Workday Quick Reference Guide
This resource outlines how to find and review the Onboarding Status Summary report in Workday.
What Is StarID?
This article explains what StarID is and where to go to manage your StarID, change your password, or get help.